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VACATION PAY IN LIEU / PERSONNEL / MULTIPLE DEPARTMENTS
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Requested Action(s)
recommendation
a) Request approval of compensation in lieu of Vacation/PTO time off during the 2024 calendar year for the employees listed on the staff report, in accordance with applicable MOU and contract provisions
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Financial Impact:
Each department will account for the cost of pay in lieu of vacation/PTO time during the County's fiscal year budget process.
Background Information:
In accordance with IRS regulations regarding "constructive receipt," the County has negotiated procedures for pay in lieu of Vacation/PTO time off for County employees. Employees who are represented by the Joint Council bargaining unit, the Tehama County Management Employees' Association, Tehama County Deputy Sheriff's Association, Tehama County Law Enforcement Management Association, and the Tehama County Peace Officers' Association, as well as certain County employees who are paid via an individual contract, are required to make an irrevocable election prior to the end of the previous calendar year to receive pay in lieu of Vacation/PTO time off during the upcoming calendar year. Employees must meet the requirements specified in their respective MOUs or contract and cannot request payment be received until the hours requested have been accrued during the current calendar year. Once the hours have been accrued, the employee may complete the "Cash Out of Vacation / PTO Request Form" to receive pay in lieu of Vacation/PTO time off in a future paycheck during the current calendar year.
The employees on the attached list have submitted an "Irrevocable Vacation/PTO Cash Out Request" form to the Personnel Office. Approval is requested for the Auditor's Office to process payment of the requested hours upon receipt of the "Cash Out of Vacation/PTO Request Form" provided all requirements for the cash out have been met by the employee. If an employee has not submitted a "Cash Out of Vaca...
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