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HEALTH SERVICES AGENCY / ADMINISTRATION - Executive Director Jayme Bottke
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Requested Action(s)
recommendation
a) AGREEMENT - Request approval and authorization for the Executive Director to sign the amendment to the Misc. Agreement #2022-169 with RingCentral, Inc. for the purpose of purchasing an Avaya Cloud Office monthly subscription for a Voice Over Internet Protocol (VOIP) phone service to increase the annual compensation by $14,164.96, for a total annual amount not to exceed $52,000, effective on the date of signing and will continue until the last Order Form is terminated or expires (subject to receipt of required insurance documentation)
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Financial Impact:
The funds for this agreement are allocated across the Public Health (40121), Mental Health (40131), Drug & Alcohol (40717), and Medical Clinic (40251) budget units, in Maintenance of Equipment (53170) for the monthly subscription amount of $3,275.87 plus applicable taxes and fluctuating Federal Universal Service Recovery Fees
Background Information:
The original agreement with RingCentral, Inc was approved by the Board of Supervisors on 6/7/22. RingCentral provides Voice Over Internet Protocol (VOIP) subscription-based service. It was discovered that maximum compensation amount that was approved at the Board of Supervisors meeting of 6/7/22 did not account for fluctuating taxes or fees, such as the fluctuations of the Federal Universal Service Recovery Fee (FUSF) set by the Federal Communications Commission (FCC). This is a fee that provides support to promote access to telecommunication services at reasonable rates for those living in rural and high-cost areas, income-eligible consumers, rural health care facilities, schools and libraries. The FCC sets the applicable FUSF rate on a quarterly basis. The previous three quarter's rates are below for reference:
For Quarter 4-2022, RingCentral FUSF rate is 12.62%.
For Quarter 1-2023, RingCentral FUSF rate is 14.31%.
For Quarter 2-2023,...
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