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PUBLIC WORKS DEPARTMENT / PURCHASING - Director Jim Simon
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Requested Action(s)
recommendation
a) Request approval of specifications and authorization for the Purchasing Department to use alternative transportation cost-based competitive bidding procedures for the following:
1) Class II Crushed Aggregate Base - 3/4" approximately 6,000 tons, and 1/2" approximately 2,000 tons
2) Class 2 RSP Rock Material, approximately 2,600 tons
3) 3/8" Chip Seal Rock, approximately 3,320 tons
4) Asphalt Concrete - 1/2" PG64-10 aggregate, approximately 25,000 tons
5) 1/4 Ton Rip Rap, approximately 6,000 tons
6) Cold Mix Asphalt, approximately 4,000 tons
7) Css-1h Tack Oil, approximately 500 tons
b) Request authorization for the Purchasing Department to solicit bids, with the bid opening set for 3 p.m. on 6/3/24 at the Administration Office, 727 Oak Street, Red Bluff, CA
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Financial Impact:
Funding is currently available in the Fiscal Year 2023/24 Budget and will be requested for inclusion in Fiscal Year 2024/25 Budget in 102-3011-53280.
Background Information:
The Public Works Department uses Class II Crushed Aggregate Base, Class 2 RSP Rock, Chip Seal Rock, Asphalt Concrete, Rip Rap Rock, Cold Mix Asphalt and Css-1h Tack Oil for various road repair and maintenance projects throughout Tehama County. To ensure that the County uses the vendor who provides the lowest total County cost for each project, the Department is requesting approval to use the following transportation cost-based alternative competitive bidding process:
1) Each vendor submits their bid for the purchase price of the material and identifies the location of their plant
2) Based upon the foregoing, the Board approves the bid list, and authorizes the Purchasing Agent to make purchases from that list in accordance with this procedure, up to a specified amount
3) For each road repair and maintenance project, the Purchasing Agent will determine the distance between the job site and each vendor's...
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