title
PUBLIC WORKS DEPARTMENT / PURCHASING - Director Jim Simon
end
Requested Action(s)
recommendation
a) Request approval of specifications and authorization for the Purchasing Department to use alternative availability-based competitive bidding procedures for the purchase of approximately 300 tons of Cold Mix - UPM (Unique Paving Material) in bulk, or approved equivalent
b) Request authorization for the Purchasing Department to solicit bids for the purchase, in accordance with the alternative availability-based competitive bidding procedures, with the bid opening set for 3 p.m. on 06/03/24 at the Administration Office, 727 Oak Street, Red Bluff, CA
body
Financial Impact:
Funding is currently available in the Fiscal Year 2023/24 Budget and will be requested for inclusion in Fiscal Year 2024/25 in 102-3011-53280
Background Information:
Cold Mix is a special cold and wet weather pavement patching material used by the department. Use of the material is critical for the protection and longevity of county roads and the safety of the traveling public. The material has proven to be an effective material for use during winter operations and difficult pothole repairs in high volume roads. The material is more expensive than other types of asphalt patch materials, however it has proved its worth over the years as staff does not need to continually revisit a particular repair site for additional repair once the material is placed. Without approval to proceed with solicitation staff would be forced to utilize existing cold patch materials that do not perform to the level desired, therefore increasing staff and material costs. To ensure that the County has the ability to obtain the material from the lowest bidder that actually has material available when needed by the County, the Department is requesting approval to use the following alternative competitive bidding process:
1) Each vendor submits their bid for the purchase price of the Cold Mix material;
2) Based o...
Click here for full text