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PUBLIC WORKS DEPARTMENT - Director Jim Simon
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Requested Action(s)
recommendation
a) BID WAIVER -
1) Request to adopt the finding that debris disposal is a specialized service with limited competition of contractors
2) Request to find it in the best interest of the County to waive the formal bid process for the acquisition of debris disposal services based on the finding
b) ROAD AGREEMENT- Request authorization for the Director to sign the agreement with Henthorn Equipment for the purpose of stored storm debris hauling and processing in an amount not to exceed $86,000, effective upon date of signing and shall terminate 9/1/24
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Financial Impact:
Funds are reimbursable through the FEMA Emergency Declaration DR-4683. The Department has sufficient funding in the 2023-2024 Road Fund to satisfy the agreement in advance of reimbursement. Funds are budgeted in Professional and Special Services Account 3011-53230. There will be no impact to the General Fund.
Background Information:
The emergency winter storm systems that began in December of 2022 and continued into January of 2023 created significant debris buildup around our bridge systems which, in turn, caused flooding or near flooding in many areas of the county. Public Works' crews removed debris in these areas and stockpiled the material for processing and disposal at a later date.
Given the limited destinations for disposal, an inform bid was conducted pooling a combination of local contractors, local disposal sites and force account analysis to fill any gaps in service. It was determined that Henthorn Equipment was the only contractor that could provide all of the necessary services, and could do so at a lesser overall cost than combining force account with other service options. Due to the limitations in destinations and services available we are requesting a waiver of the formal bid process.
FEMA funding has been secured to assist with the final processing and disposal of this de...
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