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PUBLIC WORKS DEPARTMENT / PURCHASING - Director Jim Simon
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Requested Action(s)
recommendation
a) Request approval of the following bidders list for the “Alternative Availability Based Bid for Cold Mix - UPM® (Unique Paving Material) or approved equivalent in bulk and further authorize the Purchasing Agent to make purchases from the list pursuant to the procedures approved by the Board of Supervisors on 5/14/24 with the approximate total of 300 tons:
1) Granite Construction Inc in the amount of $248.82 per ton
2) Knife River Construction in the amount of $176.96 per ton
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Financial Impact:
Funding is currently available in the Fiscal Year 2023/24 Budget in 102-3011-53280 and will be requested for inclusion in Fiscal Year 2024/25 Budget in 102-3011-53280.
Background Information:
On 5/14/2024 the Department requested and received Board approval to use the availability based alternative competitive bidding process. Cold Mix is a special cold and wet weather pavement patching material used by the department. Use of the material is critical for the protection and longevity of county roads and the safety of the traveling public. The material has proven to be an effective material for use during winter operations and difficult pothole repairs in high volume roads. The material is more expensive than other types of asphalt patch materials, however it has proved its worth over the years as staff does not need to continually revisit a particular repair site for additional repair once the material is placed. Without approval to proceed with solicitation staff would be forced to utilize existing cold patch materials that do not perform to the level desired, therefore increasing staff and material costs.