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TEHAMA COUNTY FLOOD CONTROL DISTRICT / PURCHASING – Deputy Director Justin Jenson
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Requested Action(s)
recommendation
a) Request approval of the following bidders list for the “Transportation Cost-Based Bid for Road Materials”; and further authorize the Purchasing Agent to make purchases from the list pursuant to established procedures, with the approximate total of 23,000 tons:
1) J.F. Shea Construction, Inc. in the amount of $12.00 per ton
2) Thomes Creek Rock Co. Inc. in the amount of $14.00 per ton
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Financial Impact:
This project is funded through the FSRP grant and is fully reimbursable by the Department of Water Resources. All eligible costs associated with the roadway resurfacing and levee height increase will be submitted for reimbursement under the terms of the grant agreement.
Background Information:
This project is being completed under the Flood System Repair Program (FSRP) in coordination with the California Department of Water Resources (DWR). The purpose of the project is to improve the integrity and reliability of the flood control system by resurfacing all roadway areas and raising the levee height by approximately 4 inches along Deer Creek. As the Local Maintaining Agency for levee systems in Tehama County, the District is responsible for repair and maintenance of the systems.
To ensure that the County uses the vendor who provides the lowest total County cost for each project, the Department is requesting approval to use the following alternative competitive bidding process:
1) Each vendor submits their bid for the purchase price of the material and identifies the location of their plant
2) Based upon the foregoing, the Board approves the bid list, and authorizes the Purchasing Agent to make purchases from that list in accordance with this procedure, up to a specified amount
3) For each road repair and maintenance project, the Purchasing Agent will determine the distance between the job site and each vendor’s plant and will assign a transportation cost factor (calculated at $3.90/mile) to each vendor. This cost factor will then be added to the vendor’s bid price for the material to determine which vendor provides the lowest total County cost for that project. The Purchasing Agent will make a sub-award and issue a Purchase Order to that vendor.
Under Tehama Code section 4.24.080, subdivision (c), the method and extent of bidding procedures for the purchase of supplies, etc. shall be prescribed by the Board of Supervisors. The foregoing alternative procedure is within the Board’s authority and will ensure that the County has the ability to timely obtain materials at the lowest cost possible