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PUBLIC WORKS DEPARTMENT / PURCHASING - Interim Director Will Pike
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Requested Action(s)
recommendation
a) Request approval of the following bidders list for the “Transportation Cost-Based Bid for Road Materials”; and further authorize the Purchasing Agent to make purchases from the list pursuant to established procedures, with the approximate combined total of 23,100 tons:
1) J.F. Shea Construction, Inc. for the following products:
a) Class II Crushed Aggregate Base ¾” in the amount of $15.02 per ton
b) Class 2 RSP Rock Material in the amount of $37.54 per ton
c) Cold Mix Asphalt in the amount of $139.43 per ton
d) Asphalt Concrete ½” PG64-10 in the amount of $80.44 per ton
e) ¼ Ton Rip Rap in the amount of $37.54 per ton
2) Tehama Asphalt for the following products:
a) Cold Mix Asphalt in the amount of $131.15 per ton
b) Asphalt Concrete ½” PG64-10 in the amount of $92.45 per ton
3) Tullis Inc. for the following products:
a) Class II Crushed Aggregate Base ¾” in the amount of $13.94 per ton
b) Class 2 RSP Rock Material in the amount of $32.18 per ton
c) Cold Mix Asphalt in the amount of $134.06 per ton
d) Asphalt Concrete ½” PG64-10 in the amount of $80.44 per ton
e) ¼ Ton Rip Rap in the amount of $32.18 per ton
4) Westside Aggregate for the following products:
a) Class II Crushed Aggregate Base ¾” in the amount of $13.94 per ton
5) Nordic Industries for the following products:
a) Class 2 RSP Rock Material in the amount of $27.39 per ton
b) ¼ Ton Rip Rap in the amount of $29.54 per ton
6) VSS Emultech for the following products:
a) CSS-1h Tack Oil in the amount of $574.86 per ton
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Financial Impact:
Funding is currently available in the Fiscal Year 2024-25 Budget and will be made available in the Fiscal Year 2025-26 Budget in 102-3011-53280.
Background Information:
The Public Works Department uses Class II Crushed Aggregate Base, Class 2 RSP Rock, Asphalt Concrete, Rip Rap Rock, Cold Mix Asphalt and Css-1h Tack Oil for various road repair and maintenance projects throughout Tehama County. To ensure that the County uses the vendor who provides the lowest total County cost for each project, the Department is requesting approval to use the following alternative competitive bidding process:
1) Each vendor submits their bid for the purchase price of the material and identifies the location of their plant
2) Based upon the foregoing, the Board approves the bid list, and authorizes the Purchasing Agent to make purchases from that list in accordance with this procedure, up to a specified amount
3) For each road repair and maintenance project, the Purchasing Agent will determine the distance between the job site and each vendor’s plant and will assign a transportation cost factor (calculated at $3.90/mile) to each vendor. This cost factor will then be added to the vendor’s bid price for the material to determine which vendor provides the lowest total County cost for that project. The Purchasing Agent will make a sub-award and issue a Purchase Order to that vendor.
Under Tehama Code section 4.24.080, subdivision (c), the method and extent of bidding procedures for the purchase of supplies, etc. shall be prescribed by the Board of Supervisors. The foregoing alternative procedure is within the Board’s authority and will ensure that the County has the ability to timely obtain materials at the lowest cost possible.