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SOCIAL SERVICES
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Requested Action(s)
recommendation
a) AGREEMENT - Request Board confirmation of County Fiscal Letter 24/25-51 from the California Department of Social Services providing the Preliminary Fiscal Year 2024-25 Maintenance of Effort Requirement for the In-Home Supportive Services Program in the amount of $2,560,326 and authorization for the Auditor’s Office to pay invoices up to this amount
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Financial Impact:
The In-Home Supportive Services’ (IHSS) Maintenance of Effort (MOE) is the County cost of IHSS services, based on the IHSS providers’ wages and hours of service. Social Services pays this cost from the Social Services Administration, Special Department Expense account 5013-53280. It is funded with Health & Welfare 1991 Realignment revenue 5013-450502. This Preliminary IHSS MOE does not include the $1.00 negotiated pay increase for providers beginning July 1, 2024. This will be added in the following fiscal year, as explained in the Background. It is estimated to be an additional $313,029.
Background Information:
The annual IHSS MOE amount is provided through an annual County Fiscal Letter (CFL). The amount of the MOE is Preliminary until the fiscal year ends. After fiscal year end, California Department of Social Services (CDSS) looks for changes made for that fiscal year, and incorporates those changes, to determine the Final MOE. The Final MOE becomes the following fiscal year’s Preliminary MOE.
As an example:
1) CFL 24/25-51 provides the Final MOE for last FY 23/24.
2) This amount becomes the Preliminary IHSS MOE for current FY 24/25.
3) When FY 24/25 ends, CDSS will apply changes negotiated for the 24/25 year. For Tehama County, this will include the $1.00 pay increase for providers that began July 1, 2024. This will be our Final 24/25 MOE, and Preliminary for 25/26.
CDSS invoices Social Services for the cost each month or multiple months in one invoice.
This is a new request, and is brought to the Board because the payment is in excess of the amount authorized for the Department Head and Purchasing Agent; therefore, the Auditor’s Office must place each payment on the Board’s Consent Agenda before payment can be made.
This causes a payment delay of 2-3 weeks. In the meantime, CDSS contacts Social Services to check on the payment status. Social Services checks the status through the Auditor’s Office, and reports back to CDSS as to when payment should be expected. We hope to eliminate this with Board approval of the CFL as an agreement each fiscal year.
Below is an example of how the MOE payment is shown on the Consent Agenda:
2. AUDITOR’S CLAIM
f) Social Services, 5013-53280, IHSS MOE 03/2025, $213,360.50