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Regional Surface Transportation Program 5% Admiration Allocation - Deputy Director Riske-Gomez
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recommendation
Requested Action(s)
a) Adopt Resolution No. 03-2026 establishing an annual Regional Surface Transportation Program (RSTP) Exchange Program administration allocation in an amount not to exceed five percent (5%) of the annual regional RSTP Exchange apportionment received by the Tehama County Transportation Commission.
b) Authorize the Executive Director or Deputy Director of Transportation to take all actions necessary to implement the resolution, including preparing allocation schedules, processing fund distributions, coordinating with Caltrans, maintaining records, and making administrative or technical adjustments necessary to carry out the intent of the resolution.
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Financial Impact:
Approval of this item will authorize TCTC to allocate up to five percent (5%) of the annual regional RSTP Exchange apportionment for necessary and reasonable costs associated with administering the RSTP Exchange Program.
The remaining balance of the annual RSTP Exchange apportionment will continue to be distributed pursuant to the Commission’s adopted regional allocation formula or other allocation method approved by the Commission.
The administration allocation will be separately tracked and documented for accounting, reporting, and audit purposes. It shall not be treated as an unrestricted fee or general overhead charge.
Background Information:
The Tehama County Transportation Commission serves as the Regional Transportation Planning Agency for Tehama County and the incorporated cities of Corning, Red Bluff, and Tehama. TCTC receives and administers RSTP Exchange funds on behalf of the region.
California Streets and Highways Code section 182.6 authorizes eligible regional transportation planning agencies to exchange annual RSTP apportionments for nonfederal State Highway Account funds, and further provides that regional surface transportation program funds are apportioned for projects implemented by cities, counties, and other transportation agencies through a process involving local government representatives. Caltrans’ Local Assistance Program Guidelines further describe the Optional Federal Exchange process, including RTPA exchange funds, annual agreements, invoicing, allocation reporting, and financial controls.
Administration of the RSTP Exchange Program requires recurring staff time and coordination, including reviewing and executing exchange agreements, preparing and submitting invoices, coordinating with Caltrans, tracking payments, coordinating with accounting staff, calculating allocations, distributing funds, preparing reports, maintaining records, and supporting audits.
Resolution No. 03-2026 establishes an annual administration allocation limited to necessary and reasonable costs associated with TCTC’s administration of the RSTP Exchange Program. Eligible administrative activities include agreement processing, invoicing, accounting coordination, fund tracking, allocation calculations, fund distribution, Caltrans correspondence, reporting, record retention, and audit support.
Approval of this item will allow TCTC to recover reasonable administrative costs necessary to secure, process, allocate, distribute, report, and audit regional transportation funds. The allocation will be capped at five percent (5%) of the annual regional RSTP Exchange apportionment received by TCTC and will be separately tracked and documented for accounting and audit purposes.
Resolution No. 03-2026 will take effect immediately upon adoption and will apply to RSTP Exchange funds received in Fiscal Year 2026 and each fiscal year thereafter, unless amended or rescinded by the Commission.