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Adopt Resolution No. 08-2024 - Deputy Director Riske-Gomez
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Requested Action(s)
recommendation
Adopt Resolution No. 08-2024 Resolution Authorizing the Adoption of The Written Procurement Policy and Procedures for Federal Grant Awards and Caltrans Local Assistance Procedures Manual Chapter 10
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Financial Impact:
None.
Background Information:
Goods and services must be procured in a manner as to assure the prudent and economical use of public moneys in the best interest of the taxpayers; to facilitate the acquisition of goods and services of maximum quality at the lowest possible cost under the circumstances; and to guard against favoritism, improvidence, extravagance, fraud, and corruption. To further these objectives staff is recommending the governing board adopt an internal policy and procedures governing all procurements of goods and services which are not required to be made pursuant to the competitive bidding requirements of any other general, special, or local law.
The Department of Transportation (Caltrans), Division of Rail and Mass Transportation (DRMT), Federal Grants Procurement Management Branch provides procurement oversight for all purchases supported with federal funds. DRMT’s oversight is guided by federal laws, regulations, and requirements in accordance with applicable federal guidance. Part of this guidance is the FTA Circular 4220.1F.
FTA Circular 4220.1F: The Common Grant Rule for non-governmental recipients requires the recipient to have written procurement procedures. The Common Grant Rule for governmental recipients requires written procurement procedures as a condition of self-certification. In an effort to help applicants comply with the requirement of written procurement procedures, DRMT has developed a Written Procurement Policy and Procedures for Federal Grant Awards document. The attached document is compliant with federal procurement guidance.
Further, 23 CFR 172.5(b)(1) requires subrecipients to adopt written policies and procedures prescribed by the awarding State Transportation Agency for the procurement, management, and administration of engineering and design related consultant services in accordance with applicable Federal and State laws and regulations. The State of California Department of Transportation (Caltrans) has developed the local Assistance Procedures Manual (LAPM), Chapter 10, Consultant Selection which sets forth policies and procedures for procurements and managements of contracts for engineering and design related consultant services contracts on federal and state funded transportation projects to ensure compliance with applicable Federal and State laws and regulations.
LAPM Chapter 10, Consultant Selection, describes the consultant selection and procurement process local agencies must follow to maintain eligibility for federal and state reimbursement and that by the Local Agency adopt Caltrans LAPM Ch.10, Consultant Selection, and any updates thereto, in the procurement of A&E services for state and federal funded projects.
The attached Tehama County Written Procurement Policy and Procedures
for Federal Grant Awards includes the appended LAMP Chapter 10 in order to meet all federal and state requirements to have a adopted procedures in place.