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PUBLIC WORKS DEPARTMENT- Director Jim Simon
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Requested Action(s)
recommendation
a) ROAD AGREEMENT - Request approval and authorization for the Director to sign Amendment No.1 with Consor Engineering (Road Agreement #2023-03) for the purpose of providing construction management services related to the Evergreen Road at South Fork Cottonwood Creek Bridge Replacement Project; thereby providing funding required for construction management services for the remaining duration of the project (Requires a 4/5’s vote)
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Financial Impact:
Amendment No.1 would increase the contract amount by $200,752.79 for a total of $2,784,752.79. State Transportation Improvement Plan (STIP) funds have previously been authorized for the construction phase of the project and are available to fund this amendment. This does not impact the General Fund.
Background Information:
The Board awarded a contract for Construction Management services for the Evergreen Road at SF Cottonwood Creek Bridge Replacement Project to Consor Engineering, at its January 24, 2023, meeting, in the amount of $2,584,000. The project was originally anticipated to be complete in Fall 2024. Due to weather, water flows of SF Cottonwood Creek, and saturated soil conditions during the summer, the project completion date has been extended to Winter 2024/2025. Amendment No. 1 would provide funding to continue resident engineer, inspection, and environmental oversight services for the remaining duration of the project. The Consultant has estimated the cost to complete the project to be $296,855.03. There is $96,102.24 remaining in the contract, leaving a shortfall of $200,752.79. Amendment No. 1 increases the contract funding to address the projected shortfall. The method of payment used for the agreement is based on actual costs plus a Fixed Fee. Amendment No. 1 increases the Fixed Fee of $150,646.75 by $20,075.28 for a total Fixed Fee of $170,722.03. The total Fixed Fee amount is included in the total contract increase of $200,752.79.