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PUBLIC WORKS - Interim Director Will Pike
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Requested Action(s)
recommendation
a) CHANGE ORDER - Request authorization for the Interim Director to issue Change Order No. 5, to the Agreement with S.T. Rhoads Inc. (Road Agreement #2024-03) for the 99W & South Main Street Project, to revise Stage 1 construction plans, in an amount equal to $74,412.95
b) CHANGE ORDER - Request authorization for the Interim Director to issue Change Order No. 14, to the Agreement with S.T. Rhoads Inc. (Road Agreement #2024-03) for the 99W & South Main Street Project, to adjust curb alignment and pavement cross slope in the roundabout, in an amount equal to $22,000
c) CHANGE ORDER - Request authorization for the Interim Director to issue Change Order No. 17-S1 to the Agreement with S.T. Rhoads Inc. (Road Agreement #2024-03) for the 99W & South Main Street Project, to increase Change Order 17 in an amount equal to $3,500
d) CHANGE ORDER - Request authorization for the Interim Director to issue Change Order No. 22 to the Agreement with S.T. Rhoads Inc. (Road Agreement #2024-03) for the 99W & South Main Street Project, to repair damage caused by public traffic in an amount equal to $54,100
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Financial Impact:
$154,012.95 total.
The Construction (CON) phase of this project is funded by a combination of Federal and State funds comprised of CMAQ, DEMO, SHOPP, STIP, HIP and RSTP. There is no impact to the General Fund. This project contract is budgeted in Road Fund - Professional and Special Services #3011-53230. The Board awarded the contract for the 99W & South Main Street Project, Federal Project No. RRSTPL 5908(100), County Project No 2708181 to S.T. Rhoads Inc. as the low responsive bidder in the amount of $14,499,406.50 on March 26, 2024 (Road Agreement #2024-03).
A 15% contingency, in the amount of $2,213,743.50 was budgeted to the construction contract to address Contract Change Orders and is reimbursable through the project funding. At that time, the Director of Public Works was authorized $210,000 in signature authority for the issuance of Change Orders to the contract, pursuant to Public Contract Code 20405(d)(3).
The remaining contingency balance, including these Change Orders is $373,102.33.
Background Information:
Change Order No. 5 provides payment temporary traffic control measures including construction zone speed reduction, temporary pavement delineation, center turn lane, additional signing, stop signs in the commercial driveways, and traffic control devices. The as-bid plans included traffic handling and staging details for construction of the roundabout. Change Order No.5 extended the limits of the traffic handling and staging details from the roundabout to the Sister Mary Columba intersection. The method of payment for the work is a combination of item adjustment, agreed lump sum price and extra work at force account.
Change Order No. 14 provides for payment of removal and replacement of 48 linear feet of concrete curb and gutter and adjusting the apron and pavement cross slope in the roundabout to improve oversize truck passage. The as-bid roundabout design accommodated STAA trucks and was approved by Caltrans. However, concerns were raised that oversize truck loads could become high-centered while traversing the roundabout. Change Order No. 14 improves the navigability of the roundabout for oversize tractor-trailer vehicles. The method of payment for the work is a combination of item adjustment, and extra work at force account.
Change Order No. 17-S1 increases Change Order No. 17 by $3,500 for a total of $8,500 to cover costs that exceeded the original estimated amount. Change Order No. 17 was issued to lower an existing manhole that had been constructed without standard grade rings. The method of payment for the work is extra work at force account.
Change Order No. 22 provides payment for repairs to guard railing, concrete curbs, and decorative texture concrete and rock blanket surfaces that were damaged by public traffic. The method of payment for the work is a combination of item adjustment, and extra work at force account.