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PUBLIC WORKS DEPARTMENT / PURCHASING
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Requested Action(s)
recommendation
a) Request approval of the following bidders list for the “Transportation Cost-Based Bid for RoadMaterials”; and further authorize the Purchasing Agent to make purchases from the list pursuant to established procedures, with the approximate combined total of 20,050 tons:
1) Tehama Asphalt for the following products:
a) Cold Mix Asphalt in the amount of $135.63 per ton
b) Asphalt Concrete ½” PG64-10 in the amount of $95.48 per ton
2) Tullis Inc. for the following products:
a) Class II Crushed Aggregate Base ¾” in the amount of $13.94 per ton
b) Class 2 RSP Rock Material in the amount of $32.18 per ton
c) Cold Mix Asphalt in the amount of $134.06 per ton
d) Asphalt Concrete ½” PG64-10 in the amount of $80.44 per ton
e) ¼ Ton Rip Rap in the amount of $32.18 per ton
3) Lepage Company Inc for the following products:
a) Class 2 RSP Rock Material in the amount of $39.68 per ton
b) ¼ Ton Rip Rap in the amount of $37.00 per ton
4) Knife River Construction -Orland for the following products:
a) Asphalt Concrete ½” PG64-10 in the amount of $90.09
5) Knife River Construction - Chico for the following products:
a) Asphalt Concrete ½” PG64-10 in the amount of $127.19
6) Thomes Creek Rock for the following product:
a) Class II Crushed Aggregate in the amount of $15.55
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Financial Impact:
Funding is currently available in the Fiscal Year 2026-27 Budget in 102-3011-53280
Background Information:
The Public Works Department uses Class II Crushed Aggregate Base, Class 2 RSP Rock, Asphalt Concrete, Rip Rap Rock and Cold Mix Asphalt for various road repair and provides the lowest total County cost for each project, the Department is requesting approval to use the following alternative competitive bidding process:
1) Each vendor submits their bid for the purchase price of the material and identifies the location of their plant
2) Based upon the foregoing, the Board approves the bid list, and authorizes the Purchasing Agent to make purchases from that list in accordance with this procedure, up to a specified amount
3) For each road repair and maintenance project, the Purchasing Agent will determine the distance between the job site and each vendor’s plant and will assign a transportation cost factor (calculated at $3.90/mile) to each vendor. This cost factor will then be added to the vendor’s bid price for the material to determine which vendor provides the lowest total County cost for that project. The Purchasing Agent will make a sub-award and issue a Purchase Order to that vendor.
Under Tehama Code section 4.24.080, subdivision (c), the method and extent of bidding procedures for the purchase of supplies, etc. shall be prescribed by the Board of Supervisors. The foregoing alternative procedure is within the Board’s authority and will ensure that the County has the ability to timely obtain materials at the lowest cost possible.
The Purchasing Department received zero bids for both Css-1h Tack Oil and UPM Cold Mix. The Public Works Department will negotiate directly with vendors for this product this fiscal year.