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Transfer of Funds - Local Transportation Funds - Accountant Jensen
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Requested Action(s)
recommendation
Authorize Chairman to sign the Increase of Funds Request of $260,000 from Local Transportation Fund (LTF) 50710-55628 (Cont. to TRAX) to Admin 527-3033-53230 (Prof. Special Services) $200,000, to Admin 527-3033-53290 (Employee Travel/Training) $20,000, and to TRAX 117-3037-53170 (Maintenance of Equipment) $40,000; to cover current and future expenses.
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Financial Impact:
This transfer will be funded by LTF Reserves and will not result in a net increase to the overall budget.
Background Information:
The requested increase in funds is necessary to ensure adequate budget capacity to cover current and anticipated expenses within TCTC administrative functions and TRAX operations as the agency approaches the end of the fiscal year.
TRAX - Maintenance of Equipment (117-3037-53170) - $40,000
TRAX fleet vehicles are in the process of phased replacement; however, several aging buses remain in service pending delivery of replacement units. In the interim, the agency has experienced elevated maintenance needs, including several major overhauls during the current fiscal year. These expenditures are necessary to maintain safe and reliable operations and to extend the service life of existing vehicles until replacements are deployed.
Employee Travel/Training (527-3033-53290) - $20,000
This fiscal year includes an increase in training and professional development activities to support staff capacity, regulatory compliance, and program delivery. Anticipated travel and training includes participation in:
• California Association for Coordinated Transportation (CalACT) trainings and conferences
• California Special Districts Association Annual Conference
• Caltrans Transportation Planning Academy
• Federal procurement and grant compliance training
These activities are essential to maintaining compliance with state and federal requirements and ensuring continued effectiveness in program implementation.
Professional Special Services (527-3033-53230) - $200,000
Funding in this category supports project-related expenses, consultant services, and end-of-year financial reconciliation activities. As projects advance toward completion, there is an increase in expenditures associated with project closeout, invoicing, compliance documentation, and financial reconciliation. This allocation ensures sufficient capacity to complete these activities in a timely and compliant manner.