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DISTRICT ATTORNEY - District Attorney Matthew D. Rogers
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Requested Action(s)
recommendation
a) TRANSFER OF FUNDS: DISTRICT ATTORNEY, B-59 - From Salary/Wages (2013-51010), $20,000, to Overtime (2013-51012), $20,000; From General Fund Contingency (1109-59000), $32,200, to Public Safety Contingency (2002-59000), $32,200; From Public Safety Contingency (2002-59000), $32,000, to Internal Assets (2013-53800), $27,200, and to Professional Services (2013-53230), $5,000 (Requires a 4/5’s vote)
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Financial Impact:
Salary savings and contingency in this current year‘s budget will be to cover these expenses.
Background Information:
During FY 2024/2025 we experienced a high volume of jury trials for which attorneys, staff, investigators had to prepare. Trial preparation often necessitates working long hours and off-hours in order to meet with witnesses and prepare a case for presentation to jury, thereby increasing the amount of overtime worked. These increases to overtime cannot be absorbed by any grants we currently maintain. This caused an unavoidable increase in the overtime budget.
We need to replace 19 computers/laptops currently in use that are either at, or on the verge, of being unusable. We have learned that the computers/laptops we intend to replace have reached several critical thresholds indicating the need for immediate replacement. $32,200 of the requested funds covers the cost of the computers ($27,200) and Professional Services ($5,000) to deploy and migrate user profiles.
The impending Window 11 requirement is the driving force behind the need to replace the systems, as explained in greater detail below.
The systems in question:
• Have only 8GB of RAM, which is the bare minimum for Windows 11, resulting in performance bottlenecks under typical workloads.
• Are over five years old, exceeding the typical industry standard lifecycle for desktops and laptops (3-5 years).
• Are no longer under manufacturer warranty, making any hardware failure a liability-triggering emergency replacements at a higher unplanned cost.
Key Risk and Cost Factors:
1. Windows 11 Mandate: Microsoft is phasing out support for Windows 10 by October 2025. These systems must be upgraded within the next 6 months to stay in compliance with security policies and to receive critical patches and updates.
2. Productivity Loss: Older machines with constrained memory and slower components may significantly reduce staff productivity, increase help desk calls, and create unnecessary user frustration.
3. Emergency Replacement Costs: Because of lapsed hardware warranties. Replacing failed systems in an emergency typically costs 20-30% more due to rush procurement, setup labor, and lack of volume pricing.
4. Imminent Hardware Price Increases: Vendors have already indicated upcoming price increases of 10-25% due to rising manufacturing and component costs.