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ANIMAL SERVICES / PURCHASING - Animal Care Manager Christine McClintock
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Requested Action(s)
recommendation
a) TRANSFER OF FUNDS: ANIMAL SERVICES, B-2 - From Misc. Grants (2078-466081), $50,000 and Fund Balance Available (101-301900), $1,960.28 to Contingency (1109-59000), $51,960.28; and from Contingency (1109-59000) to Vehicle (2078-57605), $51,960.28 (Requires 4/5’s vote)
b) BID WAIVER
1) Request to adopt the finding that Red Bluff Dodge is a local supplier who could feasibly supply a van within the time frame and specifications required for upfit with animal transport cages, and furthermore that the ability to purchase at this time would allow this cargo van be delivered to the facility for upfit with animal transport cages, modifications completed and delivered to the County within the timeframe required of the grant funding, and place this vehicle in service as a much needed addition to the Animal Services fleet
2) Request to find it in the best interest of the County to waive the formal bid process for the acquisition of one 2026 Dodge 2500 Cargo Van High Roof
3) Request authorization for the Purchasing Department to issue a purchase order to Red Bluff Chrysler Dodge Jeep Ram for one 2026 Dodge 2500 Cargo Van High Roof in the amount of $51,960.28
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Financial Impact:
Funds in the amount of $50,000 are a result of the McConnell Fund grant. The additional funds in the amount of $1,960.28 were held in account 301365 - Assigned Animal Donations and previously recognized as donation revenue.
Background Information:
On May 27, 2025, the Division of Animal Services was selected by the Community Foundation of the North State to receive a grant from the McConnell fund. The grant award will be used to purchase a large cargo van to be converted to an animal transport vehicle capable of transporting 10 or more dogs at a time, with the designated heating and cooling to allow transport during more extreme temperatures.
The grant agreement was approved by the Tehama County Board of Supervisors on June 24, 2025. The grant stipulates that all grant funds must be expended within 12 months. Due to anticipated delays in building and shipment of new vehicles, the order needs to be placed as soon as possible to ensure compliance with the grant timeline.
Animal services reached out to local vendors as well as State Contract holders for quotes and only found three vendors willing to offer quotes. If the Purchasing Department were to follow the normal bidding procedures, it would be 6 to 9 months to have the vehicle delivered for upfit and Animal Services would be unable to meet the timeline requirements of the grant funding.
The quote from Red Bluff Chrysler Dodge Jeep Ram was lower than the State Contract pricing typically brought to the Board for consideration. They are able to provide the vehicle in a 2 to 3 month window that will allow for the upfitting process and still comply with the grant requirements. By purchasing this vehicle from Red Bluff Chrysler Dodge Jeep Ram, the County will be able to complete the purchase within the terms of the grant and take advantage of the funding available. This is a Tehama County vendor and therefore the tax dollars would remain within our jurisdiction