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PUBLIC WORKS DEPARTMENT - Director Jim Simon
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Requested Action(s)
recommendation
a) ROAD AGREEMENT- Request approval and authorization for the Director to sign Amendment No. 1 with MGT Impact Solutions, LLC (Road Agree #2022-13) for the purpose of preparing an Indirect Cost Allocation Plan (ICAP) for FY 2024/25, in an amount not to exceed $40,000, shall commence 7/26/22 and terminating 6/30/25
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Financial Impact:
Amendment No. 1 increases the compensation of Road Agreement 2022-13 from $30,500.39, to $40,000. Funding has been budgeted in the FY 2024/25 Road Fund- Professional and Special Services, 3011-53230. There will be no impact to the General Fund.
Background Information:
An Indirect Cost Allocation Plan (ICAP)/Indirect Cost Rate Proposal (ICRP) is a document prepared by a Local Government Agency (LGA), or component thereof, to substantiate its request for the approval of a specific indirect cost rate or rates per the cost principles prescribed in Title 2 CFR Part 200. The ICAP examines all costs in an agency, and classifies them as eligible or ineligible, direct or indirect pursuant to parameters set forth in 2 CFR 200.
Indirect costs are those incurred for a common or joint purpose. These costs benefit more than one cost objective and cannot be readily identified with a particular final cost objective without effort disproportionate to the results achieved. After direct costs have been determined and assigned directly to Federal/State awards and other activities as appropriate, indirect costs are those remaining to be allocated to benefited cost objectives.
All non-Federal agencies that want to claim indirect costs under Federal/State awards must prepare an indirect cost rate proposal or narrative cost allocation plan and related documentation to support those costs (2 CFR 200 Appendix VII D.1a). A governmental department or agency that receives more than $35 million in direct Federal funding must submit its indirect cost rate proposal to its cognizant agency for indirect costs (2 CFR 200 Appendix VII D.1b).
Public Works has elected to extend these services with Amendment No.1 to include FY 2023/24.