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PUBLIC WORKS- Director James Simon
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Requested Action(s)
recommendation
a) CHANGE ORDER - Request approval and authorization for the Director to issue Change Order No. 18 to the Agreement with S.T. Rhoads Inc. (Road Agreement #2024-03) for the 99W & South Main Street Project, to delete Bid Item #49-Replace AC Surfacing and Bid Item #140-Replace AC Surfacing and reconstruct the roadway using an alternative structural section to address unforeseen unsuitable subgrade conditions, in an amount equal to $480,389.60
And (in the event the terms of the current CCO #18 as written are not acceptable to the Contractor);
b) Request authorization for the Director to proceed with the unsuitable soil mitigation work described in the attached draft CCO #18 memorandum, Reason for Change, and to negotiate the terms of the contract change order
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Financial Impact:
The Construction (CON) phase of this project is funded by a combination of Federal and State funds comprised of CMAQ, DEMO, SHOPP, STIP, HIP and RSTP. This project contract is budgeted in Road Fund - Professional and Special Services #3011-53230. The Board awarded the contract for the 99W & South Main Street Project, Federal Project No. RRSTPL 5908(100), County Project No 2708181 to S.T. Rhoads Inc. as the low responsive bidder in the amount of $14,499,406.50 on March 26,2024 (Road Agreement #2024-03). A 15% contingency, in the amount of $2,213,743.50 was budgeted to the construction contract to address Contract Change Orders and is reimbursable through the project funding. At that time, the Director of Public Works was authorized $210,000 in signature authority for the issuance of Change Orders to the contract, pursuant to Public Contract Code 20405(d)(3). Approval of this Change Order would leave a remaining contingency budget of $1,145,912.40.
Background Information:
The plans call for South Main Street to be reconstructed. However, the underlying subgrade is partially composed of saturated ...
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