title
Dissolve Petty Cash Fund
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Requested Action(s)
recommendation
Approve the dissolution of the Agency’s Petty Cash Fund.
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Financial Impact:
None.
Background Information:
The Agency’s Board of Directors approved the establishment of a $300 petty cash fund for minor Agency purchases in July 2014. The last time the petty cash fund was used was in July 2023. The Agency has not had a need for the petty cash fund since the Agency was issued CalCard’s in the Agency name. Prior to this, the CalCard was issued to the Agency Manager with their name on the card, preventing other staff from using it. Additionally, the Agency has been included in Tehama County’s Amazon Business account which can be used to purchase many things that our other online vendors may not be able to provide.
The Agency certified the account July 2, 2024 as containing $300. However, when Acting Agency Manager, Paul Freund, was granted access to the Agency’s safe where the petty cash is stored it was discovered the account was missing $1.75. It is not known what happened to the missing money and due to the very sad and unfortunate passing of the former Agency Manager, we may never know. As such, the Agency has received direction from the Tehama County Auditor on how to rectify the error. If approved, the Agency will deposit the cash back into the Agency’s main revenue account.