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Contract Review & Cost Sheet Overview - Deputy Director Riske-Gomez And General Manager Young
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Requested Action(s)
recommendation
Informational presentation regarding Paratransit contract for TRAX, ParaTRAX and METS operations.
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Financial Impact:
None.
Background Information:
1) Who's Who & What's Covered
* Parties: Tehama County Transit Agency (County) & Paratransit Services (Contractor).
* Services: TRAX fixed-route, ParaTRAX demand-response (ADA), METS volunteer driver program.
2) Contract At-A-Glance
* Term: Initial: Nov 1, 2019 ? Jun 30, 2024.
* Options: County unilateral extensions covering FY 2024/25, 2025/26, 2026/27, 2027/28 (up to 4 option years; total potential 9-year term).
* Compensation model:
o Fixed Hourly Rate (multiplied by Vehicle Revenue Hours).
o Fixed Monthly Rate (12 months/year).
o Not-to-exceed: "Maximum Annual Cost" (excludes defined reimbursables below).
* VRH definition: Not "gate-to-gate."
o Fixed route: first timed stop ? last timed stop.
o Demand-response: public service hours available.
* Invoicing & Payment:
o Separate monthly invoices for TRAX, ParaTRAX, METS.
o Due to County by the 10th for prior month; undisputed amounts paid within 30 days.
* Change mechanisms:
o Minor Change Directive (County memo): service changes OK without amendment if =?20% VRH and no increase in compensation.
o Amendment/Change Order: required for compensation changes or larger scope shifts.
* Oversight: Caltrans approval required in advance for third-party contract modification and contractual option to extend rights are exercised when federally funded
3) Current Cost Sheet Snapshot (Proposal Form A)
Assumes annual service level of 23,456 VRH in option years.
Rates by Option Year
* FY 2024/25: Fixed Hourly $39.73 | Fixed Monthly $98,569
* FY 2025/26: Fixed Hourly $41.12 | Fixed Monthly $102,019
* FY 2026/27: Fixed Hourly $42.63 | Fixed Monthly $105,707
* FY 2027/28: Fixed Hourly $44.25 | Fixed Monthly $109,651
Maximum Ann...
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