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PURCHASING / PUBLIC WORKS - Public Works Interim Director Tom Provine
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Requested Action(s)
recommendation
a) Bid Waiver-
1) Request that Risk Management and Purchasing follow Trindel Insurance’s bidding guidelines for a replacement vehicle following an accident with total loss
2) Request to find it in the best interest of the County to waive the formal bid process for the acquisition of one (1) new 2025 Ford F-250 pickup truck
b) Budget Appropriation Increase: Request approval for the increase to revenue account 102-3011-471126 Insurance Settlements in the amount of $53,713.50 and increase to the expenditure budget account 0102-3011-57605 Vehicles in the amount of $54,713.50
c) Request authorization for the Purchasing Agent to sign the purchase order for the acquisition of one (1) new 2025 model Ford F-250 3/4-ton 4x2 Super Cab Gasoline Long Bed Pickup Truck from Corning Ford in the amount of $52,502.88
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Financial Impact:
The 4x2 pickup will be purchased with funds acquired via an insurance claim related to vehicle #207 in the Public Works fleet being totaled. Public Works will pay the $1000 insurance deductible from existing approved Road operational budget., and Trindel Insurance Company will pay towing fees of $315.00 and $1,654.37 for a toolbox and LED light, and the balance of $48,470.00 plus fees. This will be directly deposited into the Road account and will not impact the General Fund.
Background Information:
On 4/29/2025, Ford pickup #207 was involved in an accident where it was determined to be totaled. The Department received quotes from three (3) vendors, with Corning Ford being the quote Trindel accepted, at $52,502.88 plus fees after rebate.