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PURCHASING / HEALTH SERVICES AGENCY - Executive Director Jayme Bottke
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Requested Action(s)
recommendation
a) Bid Waiver-
1) Request that Risk Management and Purchasing follow Trindel Insurance’s bidding guidelines for a replacement vehicle following an accident with total loss
2) Request to find it in the best interest of the County to waive the formal bid process for the acquisition of one (1) new 2025 Ford Escape
b) TRANSFER OF FUNDS: HEALTH SERVICES AGENCY, B-39 - Request approval for the increase to revenue budget 40131-471126 Insurance Settlements in the amount of $38,806.10 and increase to the expenditure budget 40131-57605 Vehicles in the amount of $38,806.10. (Requires a 4/5’s vote)
c) Request authorization for the Purchasing Agent to sign the purchase order for the acquisition of one (1) new 2025 Ford Escape from Corning Ford in the amount of $38,806.10
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Financial Impact:
The Ford Escape will be purchased with funds acquired via an insurance claim related to vehicle #950 in the Health Services Agency fleet being totaled. Health Services Behavioral Health will pay the $1,000 insurance deductible from existing approved budget, and Trindel Insurance Company will pay towing fees of $315.00. This will be directly deposited into the Behavioral Health account and will not impact the General Fund.
Background Information:
On 1/14/2025, Dodge Caravan #950 was involved in an accident where it was determined to be totaled. The Department received quotes from three (3) vendors, with Corning Ford being the quote Trindel accepted, at $38,806.10.