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SOCIAL SERVICES - Director Bekkie Emery
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Requested Action(s)
recommendation
a) BID WAIVER
1) Request to adopt the finding that the County of Riverside licensing solution provider contract ITARC-00929 with SHI International Corp. for the acquisition of Microsoft O365 software licensing meets all Tehama County bidding criteria and allows the County to take advantage of low pricing without the time and expense of a formal bid process
2) Request to find it in the best interest of the County to waive the formal bid process for purchase of 200 user subscriptions of Microsoft O365 and server licensing. This is based on the finding that the Department needs to acquire Microsoft O365 to update software, increase security, remain in compliance with security agreements, and to utilize the State's new Child Protective Services case management system that is expected in October 2026
b) Request for authorization for the Purchasing Department to sign Purchase Order No. 33235 to SHI International Corp. for the acquisition of Microsoft O365 software licensing with maximum compensation not to exceed $265,000 for a 3-year period beginning May 13, 2026, and ending May 14, 2029
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Financial Impact:
The Department requested quotes from two licensing solution providers with price ranges from $261,464.20 to $264,190.98. The Department requests to select the lowest quote with SHI International Corp. for a cost of $213,639.84 over 3 years with one-time server licensing fees of $47,824.36, for a total of $261,464.20. The Department requests a not to exceed amount of $265,000 to allow for additional users if needed. There are sufficient funds budgeted in account number 5013-53170. There is no impact to the General Fund.
Background Information:
The Department has used Microsoft software for many years. The acquisition of Microsoft O365 is necessary to keep our IT infrastructure modern, secure, and efficient. Microsoft O365 provides needed updates to multiple ap...
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