title
Agency Purchasing Policy
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Requested Action(s)
recommendation
Approve Resolution No. 04.07.2025.1 adopting the California Uniform Public Construction Cost Accounting Act and a Purchasing Policy, as presented.
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Financial Impact:
None.
Background Information:
It was discovered in December 2023 that the Agency Manager’s purchasing authority is not clearly defined. Agency staff worked with Agency Counsel, Collin Bogener, and Tehama County Purchasing’s Senior Buyer, Debbie Schmidt, to create the Agency’s policy using Tehama County Code and neighboring Joint Powers Authority’s policies.
The policy establishes the purchasing agent of the Agency as the Agency Manager and authorizes them to make purchases of equipment, supplies or materials, approve expenditures for utility services and repairs, and approve contracts that will not exceed fifty thousand dollars ($50,000). This policy creates a preference for local businesses that meet the established criteria and includes competitive bidding requirements.
Staff presented the draft policy to the Executive Committee on March 6 for their review and comments or changes to the policy. The Executive Committee did not request any changes to the attached policy. The final policy was initially going to brought to the June meeting; however, staff have realized that approving this policy sooner would be in the best interest of the public and the Agency.